What is an accident book used for? ▼
An accident book is used to document workplace accidents and injuries in accordance with UK legal and regulatory requirements. Each page contains a standard accident report form to record the date, time, location, individuals involved, and details of the incident, supporting statutory record-keeping duties.
Is an accident book a legal requirement in the workplace? ▼
If your business employs ten or more people, you are legally required under the Social Security (Claims and Payments) Regulations 1979 to keep an accident book or a suitable digital alternative to record workplace injuries and incidents. This forms a key part of your health and safety responsibilities, alongside RIDDOR reporting where applicable.
Do these accident books comply with UK regulations? ▼
These accident books are made to meet UK guidance. They include perforated pages for secure record management, clear usage instructions, advice on record retention, and features that support data protection compliance.
How long should completed accident book records be retained? ▼
Employers should keep completed accident book entries for a minimum of three years from the date of the last entry, in line with social security record keeping requirements and recognised best practice.
Where is the best place to keep an accident book? ▼
An accident book should be stored in a location that is easily accessible to all employees, such as a first aid room or a central health and safety point, to ensure incidents can be recorded promptly after they occur.
What accident book is suitable for schools? ▼
If your setting involves children or pupils (such as a school or nursery), we recommend the School Accident Book Duplicate, of which the top copies on the accident forms are perforated on the left-hand edge for effortless removal, while the bottom copies stay securely bound in the book, which allows schools to send a copy of the accident report to parents while keeping the original for their records.
